Students

Nomination Procedure:

• The sending institution must have an active Erasmus+ Interinstitutional Agreement with the corresponding academic department at European University Cyprus before filing nominations.
• The number of nomination seats is determined by the Inter-institutional Agreement, and no additional seats will be permitted.
• The Nomination Form should be submitted by the Erasmus Office of the Home University to the Erasmus Office of EUC through [email protected] within the period:

APPLICATION DOCUMENTS:

• Application Form for Erasmus+ Incoming Students
• A copy of the European Health Card
• English language qualifications certificate
• Copy of the latest academic transcript in English
• A copy of the European Health Card or a Health insurance contract that clearly states your coverage in Cyprus for the entire duration of your stay. In any case, the following areas must be covered:

1. wherever relevant, travel insurance (including damage or loss of luggage);
2. third party liability (including, wherever appropriate, professional indemnity or insurance for responsibility);
3. accident and serious illness (including permanent or temporary incapacity);
4. death (including repatriation in case of projects carried out abroad).

• Copy of passport/identity card
• A passport size photograph
• Learning Agreement duly signed:

Complete and/or amend your Learning Agreement (LA) according to the courses offered.  You may either complete the paper format or the digital format of the Learning Agreement (OLA).  Either way, please keep in mind that the Learning Agreement should be signed and approved by the School’s Erasmus Academic Coordinator on behalf of EUC.  Therefore, the paper format of the document (LA), once completed and signed by your home universities, should be forwarded to the relevant EUC’s School Erasmus Academic Coordinator.  In regards to the OLAs (at the receiving institution’s information) please note that the “Responsible Person” who will actually approve the OLA, is the EUC’s Erasmus Academic Coordinator, whereas, the “Administration Contact Person” is Ms. Antonia Antoniou – [email protected] .  

Contact details of EUC’s Erasmus Academic Coordinators:

Application documents should be submitted to the Erasmus Office through [email protected] by the following deadlines:

Winter Semester/Academic Year: July 15

Spring Semester: November 30

CONFIRMATION OF ACCEPTANCE

Once the application is approved, the student will receive an Acceptance Letter via email, confirming their intended period of stay at European University Cyprus.

Transcript of Records

Upon the conclusion of the exchange study period at European University Cyprus, students can obtain their transcript from the Registrar’s Department within two weeks following the completion of the examination period.

The actions of the Erasmus+ Program apply to all disciplines and study cycles.  You can participate in mobility activities up to 12 months in total for each study cycle.Programs with a duration of five years, such as Medicine, are allowed a total mobility period of up to 24 months.

You are eligible to participate in mobility periods with physical presence for studies, traineeships, or a combination of both. The duration of each mobility period can range from 2 to 12 months. You may engage in multiple mobility periods, totaling up to 12 months, regardless of the type and number of activities.

ELIGIBILITY CRITERIA

To qualify for a valid mobility activity for studies, you must meet the following criteria:

• you must have a GPA of 2.30/4.00 or above.
• You should pursue the mobility activity after completing your first year of studies and earning a minimum of 60 ECTS credits.
• Your chosen mobility destination should be a Program Country other than Cyprus and different from the country of your residence during your studies.
• You are required to select the Partner University listed in the Erasmus Agreements.
• You will receive an EU grant to support expenses abroad, including travel costs.
• Cyprus and the branch campuses of our university are not eligible destinations for mobility.

IMPORTANT FACTS:

• You are required to enrol in at least 30 ECTS at the Host University for each mobility semester.
• Upon successful completion of your mobility period, the ECTS credits earned abroad will be transferred to your degree at EUC.
• The final score of the courses attended abroad under the Erasmus Program will not affect your Grade Point Average (GPA) at EUC.
• Tuition fees are not paid at the Host University; instead, payments are made to EUC.
• While participating in the Erasmus activity, you should not be registered for any courses at EUC.

APPLICATION PROCEDURE:

Once you have selected the partner university that will be your host university for your mobility activity, you should:

• Save the web link or bookmark the website providing information about the Erasmus courses offered at the host university.
• Contact your Enrollment Advisor to obtain a study plan worksheet.
• Forward both the study plan worksheet and the web link to the Erasmus Academic Coordinators of your School. They will assess the compatibility of the courses between the host university and your degree program at EUC.
• Process the Application Documents.
• Submit all the required Application Documents to the Erasmus Office.
• Remember that only fully completed and signed documents will be accepted.

APPLICATION DOCUMENTS:

If you are interested in participating in the Erasmus+ Program, you should submit to the Erasmus Office:

• the Letter of Intent
• the signed Advisory Form (signed by your School’s Erasmus Academic Coordinators and your Enrolment Department Advisor)
• the Program of Study Worksheet issued by your Enrolment Department Advisor
• the Enrolment Department Consent form, signed by your Enrolment Department Advisor.

APPLICATION DEADLINES:

BEFORE, DURING AND AFTER MOBILITY DOCUMENTS:

Implementing an Erasmus mobility activity demands thorough documentation both before, during, and after the activity, to ensure its successful execution and potential funding.

Details regarding submission deadlines and the checklist of required documents can be found at EUC Erasmus+ mobility procedure & documents.

Only nominated applicants will be considered as eligible candidates for an Erasmus+ Incoming Placement mobility. Nominations must be sent via email to [email protected], indicating the following data, at least three months before the starting date of the placement period.

Sending University details:

• Sending university’s name
• Sending university’s Erasmus code (e.g. CY NICOSIA24)
• Country
• Contact references

Nominated student details

• Family name
• First name
• Nationality
• Valid email address
• Program of study at sending university
• Duration of mobility activity in months
• Study cycle (Bachelor/Master/PhD)

APPLICATION DOCUMENTS:

• Application Form for Erasmus+ Incoming Students
• A copy of the European Health Card.
• English language qualifications certificate.
• Copy of the latest Transcript of Records in English.
• A copy of the European Health Card or a Health insurance contract that clearly states your coverage in Cyprus for the entire duration of your stay. In any case, the following areas must be covered:

1. wherever relevant, travel insurance (including damage or loss of luggage);
2. third party liability (including, wherever appropriate, professional indemnity or insurance for responsibility).
3. accident and serious illness (including permanent or temporary incapacity);
4. death (including repatriation in case of projects carried out abroad).

• Copy of passport/identity card
• A passport size photograph
• Learning Agreement for Traineeship duly signed:

Complete and/or amend your Learning Agreement (LA) according to the courses offered.  You may either complete the paper format or the digital format of the Learning Agreement (OLA).  Either way, please keep in mind that the Learning Agreement should be signed and approved by the School’s Erasmus Academic Coordinator on behalf of EUC.  Therefore, the paper format of the document (LA), once completed and signed by your home universities, should be forwarded to the relevant EUC’s School Erasmus Academic Coordinator.  In regards to the OLAs (at the receiving institution’s information) please note that the “Responsible Person” who will actually approve the OLA, is the EUC’s Erasmus Academic Coordinator, whereas, the “Administration Contact Person” is Ms. Antonia Antoniou – [email protected]

Contact details of EUC’s Erasmus Academic Coordinators:

You may gain valuable international experience that will enhance your CV by participating in an Erasmus+ traineeship period for 2 to 12 months. Programs with a duration of five years, such as Medicine, are allowed a total mobility period of up to 24 months.

The traineeship period may be materialized during your study years or a recent graduate, up to one year after your graduation.

You may receive an Erasmus grant for being trained abroad per each cycle of study (Bachelor, Master, Doctoral degrees).

The duration of a traineeship for recent graduates counts towards the total 12 months maximum of the cycle during which you apply for the traineeship.

QUALIFY CRITERIA:

• To qualify as a valid mobility activity for traineeships, the following criteria must be met:
• You must have completed 60 ECTS (1st year) of studies.
• You must have a GPA of 2.3 or above.
• Your chosen mobility destination should be a Program Country other than Cyprus and different from the country of your residence during your studies.
• Cyprus and the branch campuses of our university are not eligible destinations for mobility.
• Priority for funding will be given to candidates applying for a traineeship in a country different from their country of origin.
• Participants who choose as a mobility destination their country of origin will be considered as zero-grant participants and will not receive the Erasmus+ Scholarship.
• Recent graduates must have completed all requirements towards your degree and must have a balanced tuition account at European University Cyprus.

IMPORTANT FACTS:

• Receiving organizations for traineeships can include any public or private organizations active in the labor market, except for EU institutions, other EU bodies, and organizations managing EU programs such as Erasmus+ National Agencies (a list of these institutions can be found at http://europa.eu/european-union/about-eu/institutions-bodies_en). This is to avoid conflicts of interest and double funding.
• Traineeships must be carried out on a full-time basis, with a minimum of 35 hours per week and a maximum of 40 hours.
• The minimum duration of the traineeship must be 2 months.
• Participants must have adequate insurance coverage during their traineeship.
• For recent graduate applicants, it is advised to start the application procedure before their graduating semester.
• If the traineeship is considered a relevant part of the applicant’s degree, it may be credited towards the degree upon approval by the participant’s academic advisor.

APPLICATION PROCEDURE:

• Applicants should identify and initiate communication with a host organization that aligns with their field of study and interests. The website https://erasmusintern.org can be helpful in searching for a suitable host organization.
• If the traineeship activity is intended to be transferred to your degree program, you should consult your School’s Erasmus Academic Coordinator for Placement activities. They will assist you in selecting the appropriate host organization and guide you through the recognition procedure of the placement activity for the embedded practicum courses in your degree program at EUC.
• For recent graduates, a Graduation Letter stating the exact date of graduation is required.

APPLICATION DOCUMENTS:

Students interested in participating in the Erasmus+ Program for Traineeship should submit to the Erasmus Office:

• the Letter of Intent
• the signed Advisory Form for Traineeship (signed by your School’s Erasmus Academic Coordinators only for embedded placement periods in the program of study).
• the completed Program of Study Worksheet issued by your Enrolment Department Advisor
• the Enrolment Department Consent form, signed by your Enrolment Department Advisor
• Only for Medicine students: Medicine School & Enrolment Consent form
• the Graduation Certificate issued by the Enrolment Department, in case of mobility for recent graduates.

Please note that only fully completed and signed documents will be accepted.

The application documents should be submitted via email within the specified period according to the semester you wish to materialize your traineeship activity:

In addition to the initial documents, there are additional documents required by the Erasmus Program Before, During and After the mobility period.  These documents can be found in the EUC Erasmus+ mobility procedure & documents for traineeship.

Individual support for physical mobility – base amounts for long-term mobility. 

 Students may receive an individual support grant as a contribution to their additional costs for subsistence related to their period of study or traineeship abroad. 

FUNDING PRIORITIZATION MEASURES 

• Funding for Home Country Mobility (First-Time Participants): Students who have chosen their home country as their mobility destination and have not previously participated in the Erasmus+ Program will qualify for funding for a maximum duration of two months. 

• Funding for Recent Participants: Students who have selected their home country as their mobility destination and have recently participated in the Erasmus+ Program will only qualify for travel support, calculated using the Erasmus+ distance calculator https://erasmus-plus.ec.europa.eu/resources-and-tools/distance-calculator. 

• Outstanding Obligations: Students who have not resolved any outstanding obligations from their previous Erasmus+ mobility activities will be ineligible for funded activities. 

For mobility between EU Member States and third countries associated to the Programme and to third countries not associated to the Programme from Regions 13 and 14, the monthly amounts will be defined by the National Agencies in agreement with National Authorities, and/or the HEIs on the basis of objective and transparent criteria as described below. 

The exact amounts will be published on the websites of National Agencies and of HEIs. EU Member States and third countries associated to the Programme and third countries not associated to the Programme from Regions 13 and 14 are divided into the following three groups: 

Top-up amount to the individual support 

Students and recent graduates on short-term physical mobility (blended mobility and doctoral short-term mobility) 

The amounts of individual support are set as follows: 

Travel Support 

The travel distance represents the distance between the place of origin and the venue, whereas the amount covers the contribution to the travel costs both to and from the venue. 

EXTRA FUNDING CONDITIONS

Selected students and/or staff with fewer opportunities can apply, with the help of the Erasmus Office, for additional grant support to the National Agency in order to cover the supplementary costs for their participation in the mobility activities.

A person with fewer opportunities is a potential participant whose personal, physical, mental or health-related condition is such that one’s  participation in the project/mobility action would not be possible without extra financial or other support.

By signing the Erasmus Charter for Higher Education, EUC commits to ensuring equal access and opportunities to participants from all backgrounds.

Erasmus+ grants may be higher than the regular study, traineeship or staff grants to offset the specific difficulties faced by the participant. The additional support grant, which is a contribution based on real costs, may cover expenses such as:

• adapted accommodation fitting student’s needs at host residences
• travel assistance
• medical attendance
• supportive equipment
• adaption of learning material, (note-taking , Braille texts, etc)
• an accompanying person for students and staff with disabilities

Extra funding for students and staff with physical, mental or health-related conditions may be provided also from other sources at local, regional and/or national level.

Requests for additional grant support must be communicated to the Erasmus Office via email, prior to the start of the mobility, supported by:

• A statement from a doctor or other authority confirming the special needs, its severity, the impact on the Erasmus+ mobility, additional requirements and additional costs to be met.
• A detailed estimate of costs is required.
• Information on any other sources of financial support that the student receives and why this is insufficient to cover extra costs.

If the application is approved, the National Agency will specify a maximum supplementary allowance. Upon completion of the Erasmus+ period, a final report of expenditure will be required.

Related links:

• European Commission
• National Agency

The University has already signed a number of agreements with other universities in Europe. The current list of agreements can be found at the following link:

Inter-Institutional Agreements

In addition, you may also wish to explore opportunities with institutions that are part of our broader academic networks:

• Utrecht Network – Member universities and contact details can be found here: Utrecht Network Members
• SUNRISE Network – A list of partner institutions is available at: SUNRISE Alliance Partners

Enrolled doctoral students can participate in Erasmus+ student mobility for internships. 
The funding opportunities for doctoral students include: 

• long-term internships abroad 

• short-term stays (optionally in combination with a virtual phase from home) and 

• blended mobilities with a short-term physical stay abroad and a virtual phase. 

 PhD students with an employment contract with EUC can also participate in Erasmus+ staff mobility, mainly for 

• Erasmus+ long-term doctoral mobility Erasmus+ traineeship 

The funded duration of the activity should be between 2 to 12 months. The eligibility conditions for PhD students are the same, as the general Erasmus+ traineeship activities.  

• Erasmus+ short-term doctoral mobility Erasmus+ traineeship 

The activity requires a physical period abroad of 5 to 30 days.  An additional virtual activity is optional. 

• Blended doctoral mobility Erasmus+ internship 

Activities that combine a physical activity abroad of 5 to 30 days and a mandatory virtual activity. There is no time limit for the virtual phase. 

Additional support grant to cover supplementary costs for the activity abroad may be provided in case of ‘fewer opportunities’ applications.  

Mobility grant for the time spent abroad: 

No subsidy will be paid for the virtual period. 

PhD students interested in participating in the Erasmus+ Doctoral Mobility for Traineeships should submit to the Erasmus Office the below documents at least two months before the beginning of the mobility activity: 

• the Letter of Intent 

• a short description of the internship project abroad 

• in case of a short-term mobility application, please submit a short statement clarifying the reason for not conducting long-term internship abroad, 

• the Enrolment Department Consent form, signed by your Enrolment Department Advisor. 

• the graduation certificate issued by the Enrolment Department, in case of mobility for recent graduates 

The application documents must be submitted by email at least 2 months before the mobility activity commences. Please note that only fully completed and signed documents will be accepted.  

In addition to the application documents, there are documents Before, During and After the mobility required by the Erasmus Program. These documents can be found in the EUC Erasmus+ mobility procedure & documents for traineeship.